Managing Time

A Northgate Training Game

Use this exciting, practical challenge to test, score and IMPROVE diary planning and delegation skills.

Managing Time lets you take on the challenge of planning for one month in the life of a busy manager. First you know your short and long-term objectives which will be key to effective prioritising. Then your four-week diary is completed to take account of all regular, routine work plus those tasks you decide, as manager, YOU must do. As well you have a delegation form to list tasks not scheduled in your diary which you delegate to one of your three members of staff (and for whom you know their strengths and availability).

The ultimate time management game tests three key skills: prioritising, diary planning and delegating - and gives you a score. Achieve 90% and you’re great at managing time! Any less and there’s definitely room for improvement!

At the end of the activity your plans are easily entered into the computer for analysis. A detailed report of your managing time abilities and a final score is printed for each team.

How it works

Participants, working in teams (or as individuals if you prefer), represent a busy sales manager, Robin Self, who needs to schedule the diary for the coming four weeks.

Teams are given:

• details of Robin’s role as manager
• a four-week diary
• a list of Robin’s appointments already booked in
• a list of things to do with a suggested amount of time to allocate for each task.

These must all be scheduled into the diary. But apart from the logistics of fitting tasks into the time available, teams need to consider the nature of the tasks. Along with the brief descriptions of each job they are given details of Robin’s short-term and long term objectives.

Alert teams will use all this information to help prioritise which tasks need doing in the short term, which have deadlines that fall within the four-week period, and so on.

But Robin need not take on all the tasks. There are three members of staff to whom work can be delegated - so teams must choose which tasks to delegate - and to whom. They have some information about their staff and can obtain, on request only, further, helpful information: the staff diaries, their availability – and specific pieces of information such as, “Does Wendy speak French?”. All this is provided for the Trainer to issue.

The activity soon generates lots of debate leading eventually to decisions that are recorded on two forms a Diary Form and a Delegation Form.

Trainers Role

1. Introduce the activity at the start using the PowerPoint presentation provided
2. Issue the Team Briefs, Delegation Sheet and Diary
3. Observe teams in action
4. At the end of the activity, use the computer to print the reports and scores
5. Lead a discussion to draw out the key learning points and complete Action Plans.

The Trainer’s Notes and PowerPoint provide full guidance and support.

Key Benefits

• How to prioritise using short, medium and long-term objectives
• To understand the difference between the urgent and the important
• How to plan a diary for maximum efficiency
• The key factors of good delegation
• To use their time more effectively.

Download a PDF file of this Managing Game

Buy this game and use it many times; or we will run it for you. Please contact us for more information.

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We develop and sell a wide range of business simulation games and training material. We also sell selected training activities and games produced by other top training companies that achieve excellent results in our training courses and events. This training activity like many of the business games we sell, allows you to build your collection of readymade trainer-led activities or tailor your own training program. The activities are ideal for your training course, seminar or conference.

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Our facilitators will run a business game or training activity at your management conference, seminar or training course.

Just let us know what you want to achieve from running the game and relax in the knowledge that we will make the game interesting, enjoyable and beneficial.

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